HR & Admin Executive

Key Responsibilities

• Manage day-to-day HR operations, including recruitment coordination, interview arrangement, onboarding, and offboarding.
• Prepare employment-related documents such as offer letters, confirmation letters, warning letters, and other HR correspondence.
• Maintain and update employee personal files, attendance records, leave records, and HR database.
• Assist in payroll preparation by compiling attendance, overtime, claims, allowances, and other salary-related information.
• Handle staff leave administration, medical claims, and other employee benefits matters.
• Support performance appraisal, probation review, disciplinary matters, and employee engagement activities.
• Ensure HR policies and procedures are properly implemented and followed by employees.
• Liaise with government bodies where necessary, including EPF, SOCSO, EIS, LHDN, and other statutory-related matters.
• Handle basic accounting tasks such as issuing invoices, preparing payment vouchers, and recording daily financial transactions.
• Prepare monthly expense reports, reimbursement records, and petty cash reconciliation.
• Maintain proper filing and documentation for accounting records.
• Manage general office administration, including office supplies, stationery, utilities, and maintenance matters.
• Maintain proper filing system for company documents, agreements, licenses, and records.
• Coordinate meetings, appointments, travel arrangements, and company event logistics when needed.
• Handle incoming calls, emails, couriers, and general correspondence.
• Support management in preparing reports, letters, presentations, and other documentation.
• Ensure the office environment is organized, efficient, and well maintained.
• Perform other ad hoc duties assigned by management from time to time.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resource, Accounting, Business Administration, Finance, or related field.
• Minimum 1 to 3 years of working experience in HR, accounting, and administrative support.
• Basic knowledge of HR practices, Employment Act, payroll processes, and statutory contributions.
• Basic accounting knowledge and familiarity with accounting documentation and reporting.
• Proficient in Microsoft Office applications such as Excel, Word, and PowerPoint.
• Good organizational skills, attention to detail, and ability to handle confidential information.
• Strong communication and interpersonal skills.
• Able to work independently, responsibly, and under minimal supervision.
• Experience in using payroll system, HR system, or accounting software will be an added advantage.